General

Swansea University, Singleton Park, Swansea, SA2 8PP is the data controller of information collected on this website.

This privacy policy explains:

• What data we collect
• Why we collect your data
• How we use your data, how long we hold it and how it is stored
• How to make a complaint if you are unhappy
• Our cookie policy

What data we collect

When you use this website, you may either do so via direct access or you may log in using an existing SAIL account. If you choose direct access we collect non-personally identifiable information such as your unique public IP address. This allows us to monitor the number of non-authenticated users accessing our services. While this data can potentially identify a device, we do not link it to any individual unless combined with additional information (e.g., account details for authenticated users). We may also collect information through cookies placed on your machine. This information is subject to our cookie policy as detailed below.

Why we collect your data

We process IP addresses based on the legitimate interest of maintaining performance of our website, as well as improving the user experience. This processing is necessary for ensuring the efficient operation of the website. For cookies, the limited information we collect will be anonymised and is subject to the terms of our cookie policy. You are free to manage your consent to cookie usage via our cookie banner or browser settings.

You are free to withdraw your consent at any time without any adverse consequences.

How we use your data

We collect and store your unique IP address solely for the purposes of analytics, security, and performance improvement. We do not use this information to personally identify you or make any automated decisions about you. If we hold personal data through your SAIL account this will be used solely for the purposes of improving our website and making it more accessible to our users.

To be clear:

• We will not make any automated decisions on you nor will we share your data or transfer it outside of the United Kingdom.
• We will not use your data for marketing purposes nor will we share it with any third party without your consent.

If you wish to raise an enquiry about how your data is processed contact dataprotection@swansea.ac.uk

We hold and retain personal data in line with our data retention policy which is available on request.

You can update your details or make a request to delete your personal data at any point.

You can ask us to tell you what information we hold about you, to delete your data or correct it or to transfer it where appropriate.

How to make a complaint

If you are unhappy with the way in which your personal data has been processed you may in the first instance contact the University Data Protection Officer using the contact details above.

If you remain dissatisfied then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at:

Our cookie policy

Our site uses cookies, these are small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like your preferences, and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser or through our cookie banner. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.

This website does not actively track you as an individual or hold personal data for these purposes. We use Google Analytics to track the performance of our website and patterns in use. We do not link statistics collected by Google Analytics to personally identifiable information. Find out more on the Google Analytics privacy policy and how to opt out of tracking.

More details about cookies used by Google Analytics are published on the Google website. Cookies and Google Analytics.

Google also publishes a browser add-on that will stop cookie information for Google Analytics being stored.Google Analytics opt-out browser add-on.